9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means employing an external company to handle payroll tasks such as consolidating payroll information, calculating earnings, handling tax policies, administering staff member benefits, and making sure prompt payroll.

Outsourcing payroll not just saves businesses time however also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid concerns that occur with internal payroll, like staying up to date with altering tax laws or manually repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized services with user-friendly user interfaces, smooth combinations with human resources and accounting software, and scalability to fulfill the requirements of organizations of all sizes. These features guarantee total payroll management, whether you’re managing a couple of staff members or a global workforce.

Security and Compliance

Each service was assessed for its ability to secure delicate information and make sure compliance with ever-changing tax guidelines and labor laws. Strong security measures and current compliance credentials are vital for minimizing risks and preventing charges.

Customer Support

We considered the schedule of responsive client assistance, training resources, and ongoing assistance to make sure organizations can count on their picked payroll provider. Comprehensive assistance helps avoid payroll mistakes and deals with issues promptly when they arise.

Reputation

To guarantee dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to market recognition and third-party audits, to verify each tool’s performance and trustworthiness. A solid reputation indicates a performance history of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these series of criteria, we have actually produced the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides an extensive option for managing global payroll and employment, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both international staff members and contractors in over 180 nations.

Playroll provides a Worldwide Payroll Management service that offers businesses complete control and flexibility to integrate their preferred payroll suppliers per region, with no need to rip and change their current set-up at fun time and expense. The services include GP Analytics, an effective tool for tracking and envisioning payroll information from throughout the world. GP Manager combines worldwide payroll processes in addition to sophisticated analytics functions, to provide you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global work services, prioritizing in-house legal know-how.

Key Features Overview

– Consolidating global payroll procedures into one central hub while supplying flexible combinations with existing vendors and in-house operations.

– Map payroll information from any data source, featuring combinations with leading accounting software.

– Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying staff members through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution costs, saving time and resources.

– No require to change existing payroll operations or trusted local service providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks across over 180 countries.

– Built-in compliance features with digitized audit routes.

– Access to experienced client support for services of all sizes.

– Dedicated assistance readily available at no additional expense.

Cons

– Limited integration options with third-party HR tools, though more choices are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your requirements, with complete integration with present payroll suppliers and systems.

2. Paylocity

Paylocity is understood for its versatility, providing a comprehensive outsourced payroll service ideal for mid-market organizations. It also offers a suite of HR and workforce management options, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited global payroll abilities

– Customization may require technical expertise.

3. Gusto

Gusto is an easy and cost effective payroll contracting out service, particularly matched for small companies. Known for its transparent rates and ease of use, it also uses benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for services with a big, complicated workforce.

– Only offered for U.S.-based employees and contractors.

– Personalized support is just readily available at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for new businesses compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on international payroll option particularly designed for large enterprises. It offers effective multi-country payroll software application, along with innovative analytics for in-depth insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer care with payroll specialists.

– Automates tax filings, payroll computations, and guarantees compliance with policies.

– Gets in touch with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll needs.

– Additional charges for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and might need extensive training.

– While assistance is available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular option for small to medium-sized companies, using a variety of payroll and HR services. Its intuitive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an extra expense

– Reports and modification options can be restricted

– Occasional hold-ups in customer support response times

6. Square

Square’s payroll services are ideal for small services, particularly those currently utilizing Square for payments, using easy integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive rates, particularly for small companies with per hour employees.

– Simple and instinctive style

Cons:

– Lacks sophisticated HR tools and benefits administration that larger enterprises may need.

– Best fit for retail, dining establishments, and small service-based businesses, but might not be perfect for highly complicated payroll needs.

– Payroll reporting functions are more basic compared to rivals.

– Only readily available for businesses running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out option that integrates payroll with advanced HR services, ideal for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor costs, and compliance risks.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more pricey than some easier payroll options, especially for little businesses with tight budget plans.

– Some services may discover certain functions need IT support or additional modification efforts.
– Some users report disparities in customer care response times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it a perfect choice for little businesses with per hour and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized organizations than little teams.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which may not fit all service structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides powerful payroll solutions and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom rates based upon the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers comprehensive features to secure delicate staff member data.

– Advanced analytics provide valuable insights into labor force costs, turnover, and performance.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, particularly for small or midsize organizations.

– New users may need considerable training to totally make use of the platform.

– Some users report that workflow modification and reporting options have constraints.

– While client service is available, some users experience slow response times or problem fixing complicated concerns.

– Compared to competitors, Paycom has less integrations with other organization software, requiring more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll services readily available, how do you pick? As an initial step, it’s important to take your company’s size and requires into factor to consider. Small companies might choose an easier, affordable solution, while bigger organizations need more extensive services.

Ensure the company incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease disturbances. An option that takes months to adopt can substantially impact your company – look for providers that provide fast and easy onboarding.

At Playroll, we understand the challenges at hand. Above all, we are dedicated to providing customized customer care, for businesses of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on support. All in the name of making worldwide payroll and growth truly easy.